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Telangana, India

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Delaware, US

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Sourcing and Procurement

Sourcing and Procurement

Core Purchasing Functionalities (MM-PUR)

Establish a solid foundation for efficient procurement with functionalities for:

  • Material Management: Manage your material master data, including item information, pricing, and vendors.
  • Purchase Order Processing: Create, manage, and track purchase orders throughout the procurement lifecycle.
  • Invoice Management: Process invoices efficiently, ensuring timely payments and accurate record-keeping.
  • Supplier Management: Manage your supplier relationships, including data management, performance evaluation, and collaboration.

InfocomX configure functionalities to optimize your purchasing processes. Our team will:

  • Cleanse and migrate existing material data to the new procurement system.
  • Develop workflows for efficient purchase order creation, approval, and fulfillment.
  • Implement functionalities for automated invoice processing to reduce manual effort and errors.
  • Standardize supplier data management processes and establish effective communication channels.
Sourcing and Procurement

Advanced Functionalities for Enhanced Efficiency

Take your procurement function to the next level with functionalities for:

  • Invoice Collaboration: Collaborate with suppliers on invoices electronically for faster approvals and dispute resolution.
  • Classification and Segmentation: Classify and segment suppliers to develop targeted sourcing strategies.
  • Supplier Evaluation: Evaluate supplier performance based on various criteria to identify and maintain relationships with high-performing vendors.
  • Generic Features: Leverage generic features like responsibility management, workload redistribution, and flexible workflows for a more user-friendly and adaptable procurement experience.

InfocomX configure functionalities and develop strategies for a more collaborative and efficient procurement process. Our team will:

  • Configure functionalities for electronic invoice collaboration to streamline communication and approvals with suppliers.
  • Develop a supplier classification and segmentation strategy to optimize sourcing efforts.
  • Implement functionalities for supplier evaluation to track performance metrics and identify areas for improvement.
  • Configure generic features to ensure clear task ownership, efficient workload distribution, and adaptable workflows that meet your specific needs

Real-Time Visibility and Control

Gain real-time insights into your procurement activities with functionalities for:

  • My Inbox: Access and manage your procurement tasks and notifications in a centralized location.
  • Batch Jobs in Sourcing and Procurement: Schedule and manage automated tasks for recurring procurement activities.
  • Procurement Analytics: Analyze procurement data to identify trends, optimize spending, and make data-driven decisions.
  • Real-Time Reporting and Monitoring: Monitor key performance indicators (KPIs) and gain real-time insights into your procurement performance.
  • Spend Visibility: Gain comprehensive visibility into your spend across all categories and suppliers.
Sourcing and Procurement

InfocomX configure functionalities and develop reporting strategies for data-driven procurement decisions. Our team will:

  • Customize your My Inbox to display relevant tasks and notifications for efficient task management.
  • Schedule and automate routine procurement tasks with batch jobs to improve efficiency.
  • Develop reports and dashboards using procurement analytics to identify cost-saving opportunities and track KPIs.
  • Configure functionalities for real-time reporting and spend visibility to gain immediate insights into your procurement performance.
Sourcing and Procurement

Strategic Sourcing and Contract Management

Develop a strategic approach to sourcing with functionalities for:

  • Source Assignment: Identify and assign the most suitable suppliers for your needs based on pre-defined criteria.
  • Purchase Contract Management: Create, manage, and electronically store purchase contracts for improved visibility and control.

InfocomX configure functionalities and develop sourcing strategies. Our team will:

  • Develop a supplier selection process based on factors like cost, quality, and reliability.
  • Configure functionalities for source assignment to automate supplier selection based on pre-defined rules.
  • Implement functionalities for purchase contract management including creation, approval workflows, and electronic storage within the ERP system.
  • Integrate with e-sourcing tools to facilitate online sourcing events and negotiations (if applicable).

Data Management

Maintain accurate and compliant data with functionalities for:

  • Data Aging in Sourcing and Procurement: Identify and address outdated supplier or material data to ensure accuracy.
  • Blocking of Personal Data in Sourcing and Procurement: Comply with data privacy regulations by anonymizing or blocking personal data where necessary.
  • Data Archiving in Materials Management: Archive historical procurement data for audit purposes while maintaining efficient storage.

InfocomX configure functionalities and establish data governance best practices.Our team will:

  • Develop data cleaning and aging analysis processes to identify and update outdated data.
  • Configure functionalities for blocking personal data in compliance with regulations.
  • Establish data archiving policies and procedures for materials management data.
  • Integrate with Document Management Systems (DMS) for secure storage and retrieval of procurement documents.
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Sourcing and Procurement

Streamlined Operational Procurement

Optimize day-to-day procurement activities with functionalities for:

  • Self-Service Requisitioning: Empower users to create requisitions for needed goods and services independently.
  • Requirements Processing: Streamline the process of reviewing, approving, and converting requisitions into purchase orders.
  • Purchase Order Processing: Efficiently create, manage, and track purchase orders throughout the procurement lifecycle.
  • Purchase Order Collaboration: Facilitate communication and collaboration with suppliers on purchase orders.
  • Service Purchasing and Recording: Manage the procurement of services efficiently.

InfocomX configure functionalities and develop workflows for efficient operations. Our team will:

  • Implement functionalities for self-service requisitioning to reduce administrative burden.
  • Develop workflows for requirements processing to ensure timely approvals and order placement.
  • Configure functionalities for purchase order processing including creation, approval workflows, and electronic communication with suppliers.
  • Integrate with e-procurement platforms to automate purchase order processing tasks (if applicable).

Central Procurement (for Larger Organizations)

For larger organizations, functionalities can be implemented for:

  • Central Procurement Operations Monitor: Monitor and diagnose issues within central procurement processes for improved efficiency.
  • Central Requisitioning: Centralize the requisitioning process for greater control and visibility.
  • Central Purchasing Analytics: Gain centralized insights into your procurement activities across the organization.
  • Central Purchase Contracts: Manage purchase contracts centrally for improved standardization and compliance.
  • Guided Buying for Central Procurement with SAP Ariba Buying: (if applicable) Leverage SAP Ariba Buying for enhanced supplier discovery, e-sourcing, and collaboration functionalities within a central procurement environment.

InfocomX can assist in implementing functionalities and developing strategies for central procurement. Our team will:

  • Configure the Central Procurement Operations Monitor to identify and address potential bottlenecks.
  • Develop a centralized requisitioning process for improved control and standardization.
  • Implement functionalities for central purchasing analytics to provide insights for strategic decision making.
  • Establish procedures for managing central purchase contracts to ensure consistency and compliance.
  • (For SAP Ariba users) Integrate SAP Ariba Buying with your central procurement system to leverage its advanced functionalities.
Sourcing and Procurement

Additional Considerations for a Holistic Approach

While the functionalities mentioned above provide a strong foundation, InfocomX can also address additional aspects of your procurement function:

  • Conditions and Price Determination: Define pricing terms and conditions for purchases.
  • Requirement Prioritization: Prioritize purchase requisitions based on urgency or importance.
  • Version Management: Track and manage different versions of purchase orders and contracts.
  • Approval Workflows: Establish automated workflows for purchase order and contract approvals.
  • Entering Text Printing and Transmitting Documents: Generate and transmit procurement documents electronically.
  • Release Procedures: Define and implement procedures for releasing purchase orders.
  • Manufacturer Part Number (MPN): Utilize manufacturer part numbers for accurate product identification.
  • Consumption Based Planning: Plan material requirements based on actual consumption patterns.
  • Reference Characteristics in Purchasing: Use reference characteristics to categorize and manage purchase orders effectively.
  • Progress Tracking: Track the progress of purchase orders and deliveries.

Partner with InfocomX to achieve:

Reduced procurement costs through optimized processes, strategic sourcing, and real-time spend visibility.

Improved efficiency with automation, streamlined workflows, and centralized task management.

Enhanced supplier collaboration through electronic communication and streamlined invoice processing.

Data-driven decision making with real-time insights & comprehensive procurement analytics.

Improved compliance with regulations through robust data management practices.

Real-time visibility into your procurement activities for proactive management.

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At the core of InfocomX’s ethos is a steadfast commitment to putting clients first. We strive for a relentless commitment to our clients, ensuring that their needs and satisfaction are at the center of everything we do. We embed this customer-centric philosophy into every fiber of our operations. By prioritizing client satisfaction and cultivating enduring partnerships, we ensure each interaction is marked by service that exceeds expectations.

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+91 94417 57900

+1 262 7099907

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email@infocomx.com

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India

Suite # 203, KYR, Block A, 2nd Floor, Road no 5, Bachupally, Hyderabad, Telangana, India - 500090

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# 16192 Coastal - Highway, County of Sussex, Lewes, Delaware, 19958, United States.

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